Field Trip FAQ

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Group Visit FAQ to help you plan your day

How can I create the best experience for my students?

  • Choose your program based on grade level, content and/or process skills
  • Decide on the level of engagement from self-guided discovery to facilitated workshops
  • Teachers with Educator IDs are welcome to preview (most) exhibits, galleries, and programs at no charge

How do I book a group visit?

To expedite your reservation, please have the following information ready when you call:
  • The complete name and mailing address of your school, the school phone number, fax number, and your e-mail address
  • Grade level of your students
  • Student total, teacher total, and chaperone total
  • The date and time you are interested in booking
  • Specific exhibits you wish to see or any programs in which you wish to participate
  • Lunch and/or Curiosity Shop reservations

How early should I make a reservation?

Make your reservation at least four (4) week s in advance.
  • Reservations are recommended for groups of 10 or more and are required to receive the group rate
  • You will receive your confirmation and pre-visit materials by mail, fax, or email
  • If you need to cancel your visit, please call 716.896.5200 x338 to let us know as soon as possible

Anything I should know about my visit day-of?

  • Take a head count of students, chaperones, and teachers as you will need that number when you check in *The balance of the payment is due on the day of your visit and can be paid by cash, check, Visa or MasterCard
  • Any updates to head counts should be communicated to our Reservations Team 48 hours prior to your visit.
  • Payment for all students, teachers, and chaperones should be made by the contact person upon arrival in a single payment
  • You will receive your confirmation and pre-visit materials by mail, fax, or email
  • Coupons or guest passes cannot be accepted with group admissions

What about visits to Tifft Nature Preserve?

  • Combination fees are available for more than one experience at either the Museum, Tifft Nature Preserve or both.

How many chaperones are needed?

  • We require one adult (FREE) with every ten students
  • You will receive your confirmation and pre-visit materials by mail, fax, or email
  • All chaperones in excess of the 1 to 10 ratio will be required to pay the discounted adult admission of $10

What about lunch?

  • Make a lunchroom reservation when you book your visit and bring your lunch
  • If you are having lunch with us, make sure all students have written their names on their lunch bags and/or class lunches are stored together in a bag, bin, or box for easy location and identification
  • In an effort to reduce our carbon footprint we are encouraging all of our visitors to bring reusable lunch bags and other items that do not find their way into a landfill
  • Upon arrival bring your lunches into the museum where a bin will be available for storage

Make your reservation or ask a question (Monday – Friday 8:30 a.m. – 5:00 p.m.) by phone 716.896.5200 x338 or email [email protected]

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